27.01.2021

JINDAL ALUMINIUM LIMITED

(Rolling Division)

5th Amendment to General Procedure dated 20A.2020

1. Under Part I "Procedure for preparation of requisition/indent, approval of OFS etc." on

page 7, under point no. "e" "Approval of Contracts of Civil Works" shall be substituted as

follows:

SI.No. Limit

Approving authority

Up to Rs.10,000/- each

(up to a

SKJ

of Rs.1 lakh per month)

Above Rs.10,000/- up to 50,000/-

AD+DS in addition to (1) above

Above Rs.50,000/- up to 2,00,000/-

DM in addition to (2) above

Above Rs.2,00,000/- up to 10,00,000/-

NM in addition to (3) above

Above Rs.10,00,000/-

VCMD in addition to (4)

2. Part XIII "Procedure for Construction Works", from page No.85 to 95, shall be substituted

as follows:

"PART XIII

I. Procedure for Construction Work(Overall In-charge SKJ1

a. Civil Works

SSJ for JAL D/F side and in his absence AD will be overall in-charge of entire

construction dept. under SKJ and will ensure correct and timely completion of

all civil works as per plans and instructions. SSJ will take at least 3-4 rounds

for general checking daily, covering entire construction sites. SSJ will be fully

responsible for arranging entire construction materials, store items

(proper

ordering, quantity and quality etc.). SKJ will ensure full security and honesty by

all as also will ensure best quality of work and timely completion. He should

take action against the contractor for substandard work and for the delay in

completion of the work. HG will keep check on all matters in all respects and

can take any action.

ii.

B/F Drawing office will prepare drawings as per guidance of SSJ which should

be approved by HG/AD/NM with complete dimensions and give to contractor

positively within

7 days of finalization of the contract. If there is any delay,

SKJ/HG to keep check and take action on SSJ after ascertaining reason for the

delay.

iii.

SKJ will take at least two rounds daily for general checking covering entire

construction site. Similarly, HG will also take 2-3 rounds in a week of all

construction sites and take action for any lapses, losses, extravagance, poor

quality work etc.

iv.

SKJ will attend to the problems and will give on the spot solution if

consultation with any other person is not needed. In other cases, he will

expedite only after consulting the concerned person. SKJ/HG will depute any

person from accounts/IAD department, who will assist SSJ in taking

measurements, making payments to contractors etc.

HG and SKJ will ensure honesty in all respects - specially at critical stages like

purchases, receipt of materials, safety and proper utilisation etc. NM/DM may

change the procedure/ rules if they so deem fit and bring to the notice of

VCMD/CMD Saheb subsequently. They must ensure that material used is of

best quality and the quality of work is also good. There should be no

compromise at all in these aspects.

Note:

i. Measurement of any construction work should be done separately by SSJ

and IAD/Accounts persons as far as possible. Only in case of unavoidable

circumstances, measurement can be done together by them.

ii. All supervisors will ensure that entire construction work is carried out

correctly as per plans and instructions

(amended from time to time)

properly and economically. No deviation or breaking, wasting of materials

causing financial loss shall be allowed without due approval. SKJ shall

keep watch and punish concerned supervisors, if he finds such lapses.

iii.

In respect of contract works, a note book shall be maintained at each site

and supervisor/checking person shall note down in the same, the details of

deviation/mistake/loss etc. SSJ shall check and sign the note book

maintained and take necessary action for recovery of loss from contractors

or take up with them for rectification, in consultation with SKJ. This note

book will also be checked by SKJ once a week and will take strict action

for any loss.

iv. All care should be taken and suitable instructions should be given to all

supervisors. SSJ will be fully responsible for execution including planning

and

completion of all civil construction works. They will consult SKJ, HG

from time to time and Architect/Structural Engineer

(wherever and

whenever necessary). SSJ should get the plans and details of

construction well in advance and prepare requirement of construction

materials beforehand so that no worker sits idle at site.

v. Architect should also visit as and when required and ensure that the work

is going on as per the drawings. Structural Engineer/Architect's visit will be

arranged by SSJ in consultation with SKJ and a record to this effect will be

maintained for the purpose of payments made to them. Payment for

consultants shall be made with the approval of SKJ/HG only.

vi.

As far as possible, all construction works should be given on contract.

However, SSJ/AD to keep strict supervision to ensure best quality and

timely completion of the works. SKJ/HG also to check the quality of work

done by the contractors and take action against our supervisors if they

are not checking the quality properly.

vii.

Guidelines for construction work given on contract (including for

institutions) as outlined in this procedure shall be strictly followed.

II. Electrical and Maintenance (Non-Plant) All Types - Sanitary, Water Supply

Etc.

Somashekar Dy Manager Non Plant Maintenance will be responsible for

proper installation and completion of electrical and plumbing works. He will

take care right from the initial stage including materials indenting. He is fully

responsible for all such activities till the work is satisfactorily completed.

Somashekar in consultation with SSJ/SKJ will supervise entire plumbing and

electrification works. They shall prepare complete wiring layout duly approved

by NM/DS in advance to avoid any change and alterations afterwards. They

shall prepare requirements and order for all the electrical and plumbing items

well in advance through stores in consultation with SKJ. They will ensure that

correct quantity

and

good

quality

material

purchased

and

electrical/plumbing work is completed well in time. For every specific project

Somashekar H.B should take specific brand approval from SKJ/HG. In case

the contract is given with supply of material also, then to ensure that they are

using the material of required quality as per the contract.

Furnishings and Decoration

As soon as the finishing stage is reached, SSJ/SKJ will attend to various

furnishings and decorations in consultation with NM and interior decorator (if

necessary). The approved drawings/plans should be kept ready in advance so

that the work is not delayed.

IV. Guidelines for Construction Work Given On Contract (Including for

Institutions)

a. SSJ and AD will prepare an estimate of cost of construction of any particular

work and will hand over the same to SKJ together with drawings duly

approved by HG/DM/NMNCMD. It must be ensured that the estimate is

realistic based on drawings and rates are as per prevailing market rates. One

copy of such estimate should be signed by SKJ/HG while finalizing the order

and kept in file along with the work order.

b. Construction supervisor shall prepare indent for different items required and

take approval as follows:

SI.No.

Limit

Approving Authority

(a)

Up to Rs.10,000/-

SSJ / Praveen Agarwal

(b)

Above

Rs.10,000/-

As in (a) above + SKJ / HG+

and

Rs.1,50,000/-

(c)

Above Rs.1,50,000/-

(b)

above

SKJ/HG/SKP + DM/NM

AL/AD/SKJ will thereafter call for quotations from contractors

(minimum

three) for supply of material, whereas for giving work on contract, AD/DS will

call for quotation.

c. After collecting all the details, SKJ will prepare a comparative chart showing

details of name of contractor, estimates given by each contractor item-wise,

estimates made by SSJ and put up the same to SKJ along with copy of

approved drawing.

d. NM will then ask SKJ/HG/AD/DS to negotiate with the parties regarding rates,

time-schedule for completion of work, quality of work, drawings etc. SKJ/HG

shall negotiate with the parties deeply and repeatedly to bring down their

quoted rates.

e. After this they will tabulate a comparative chart properly giving all details and

take approval as under:

Approving

SI.No

Limit

Authority

Up to Rs.10,000/- each

(up to a

SKJ/HG

maximum of Rs.1 lakh per month)

AD+DS in addition

Above Rs.10,000/- up to Rs.50,000/-

to (1) above

DM in addition to (2)

Above Rs.50,000/- up to Rs.2,00,000/-

above

Above

Rs.2,00,000/-

NM in addition to (3)

Rs.10,00,000/-

above

VCMD in addition to

Above Rs.10,00,000/-

(4)

The work order issued to the contractor containing specifications such as

masonry work, brick work and other connected works, schedule for

completion, terms of payment, penalty clause, retention amount/period and

set of drawings approved by HG/DM/NM should be checked and

countersigned by SSJ for technical matters and SKJ for commercial matters.

DS or NM are authorised to sign work orders. Signature of the contractor with

date and seal should be obtained on the copy of the work order and drawings

as a token of his acceptance and it should be kept with SKJ in file.

g.No change should be made in the drawing in any case. If required, a new

revised drawing should be made with the approval of SKJ/HG & DM/NM (two

persons). For any major changes, approval should be taken from VCMD. The

approval should be obtained by SSJ on a separate note with sufficient reason

for revision. The new revised drawing should bear the same serial number as

the earlier relevant drawing with A, B, C etc. added along with the number and

date to indicate the revision, e.g. if the earlier drawing bears the No.125, the

new revised drawings will bear the No.125A,

125B and so on with date.

h. All the final drawings must be approved and signed by DM/NM/KRRNCMD.

Unapproved drawings should not be given to the contractor. Civil drawings

should be approved by DM/NM/KRRNCMD before the same are issued to the

contractor. These drawings shall also be given to the supervisors for guidance

and reference.

Whenever any modification is required in the drawing already approved, DS

should get the same approved from DM/NM//KRR/VCMD.

Supervisors should not allow the contractors to use any kind of sub-standard

materials in the construction and the supervisors are authorised to reject sub-

standard material and to stop the work and inform SSJ/SKJ immediately.

SKJ/HG will surprise check and punish the supervisors if found wanting.

k. SSJ and AD will be completely involved in the construction work and will be

responsible for inspection of raw materials like cement, sand, jelly, stones,

bricks, paint items etc. They should ensure that workmanship/finishing is

good. They should take action against the contractor if the quality of work

being done is not good and deduct the amount to that extent from his bill.

Subsequently, if there is any change in the specification of the contract given,

such as change in thickness, mixing, material, increased/decreased quantity,

SSJ/PA/AD should inform SKJ/HG, who after assessing the necessity of such

changes, will discuss with contractor to increase/decrease the rates already

decided earlier and the rates will accordingly be revised with the approval of

DM/NMNCMD. Rates for any new item must be fixed in advance before work

is started and should not be negotiated while settling the bill.

m. Part payments against the progress will be made to the contractors as per the

work order after the approval of SSJ/AD + SKJ/HG + NM/DS. The quantum of

work done will be measured by Accounts personnel with the help of site

supervisor and quality of work will be certified by SSJ.

n. Payment for extra works other than specified in work orders, if any, as per site

conditions will be made after physical verification by SSJ/AD

+ SKJ/HG.

However, rate and charges if any must be decided with the approval of

DS/DM/NM within 3 days.

o. Final payment of

10% or 5% will be made to the contractor after warranty

period or as agreed and with satisfactory inspection and measurements by

SSJ + AD+ SKJ/HG+ NM/DM (4 persons). For delay in completion of work,

penalty as mentioned in the work order must be deducted.

In case of any change in thickness of RCC, specification of any size or

material, wherever contract is given on sq.ft. basis, SSJ must inform

(immediately at the time of making change) SKJ/HG so that rate can be

reduced or changed accordingly.

Supervisors, AD, SSJ, PA and SKJ, while taking rounds will ensure that our

own items such as cement, jelly, paint and steel lying in the campus are not

mixed up with that of contractor's materials and used by them. If any such

thing is noticed. SKJ should take strict action and HG will also check the same

during his surprise visits.

Whenever the contract is given on item-wise rate basis, particularly for new

buildings, measurement by Accounts

+ IAD person should be done before

covering foundation to avoid any dispute later. This will be responsibility of

SSJ/AD.

s. All supervisors - SSJ/SKJ should ensure that:

The contractor deploys sufficient manpower according to the need of the

work or as mentioned in Contract Order to complete it timely.

ii.

The labour deployed must be trained to do quality work - otherwise asks

the contractor to change inefficient labour.

iii. The progress of the work must be as per schedule - if it is behind schedule, to

inform DS/DM/NM so that they direct the contractor to improve their working.

iv. The rate of any major item not decided earlier must be decided immediately

before work is started.

v. Measurement of the completed work should be made timely so that there is

no dispute once the work is completed. Measurement must be completed

within 7 days as per the procedure.

vi. As far as possible, contract for all works including plumbing, painting,

electrical, tiles, sanitary works etc. should be given to the same contractor.

vii. Quality of material and mixing are as per standard/order given to the

contractor.

V. OTHERS

Construction Supervision Work (In-Charqe AD/SSJ):

SSJ will be in charge of all supervisors. They will ensure that all supervisors

under them take full work from the labourers / contractors working under each of

them and see that none of them remains idle. If any worker is not performing

his/her work in proper manner, concerned supervisor should sack such worker or

mark absent for one day as punishment so that in future, he will work with full

speed and care. SSJ is also expected to take action against supervisors for not

monitoring the workers properly.

All supervisors will see that the work is carried out as per the

instructions/guidelines and see that no construction or stores material is misused

or wasted by any worker nor will allow any worker to sit idle. SSJ

/ AD

Supervisors will also check the quality of work being done by the contractors.

They will also ensure that no excess items are indented for any work.

It must be ensured by SKJ / HG that wages fixed to construction workers/ masons

etc. are as per grading fixed and as shown in the approved list. Grading of

labourers should be reviewed constantly and wages should be fixed accordingly.

ii.

Purchase Of Construction Materials (SSJ):

On getting the requirement from SSJ & AD who should give the same in advance,

SKJ and HG will settle the rates for construction materials which will be finally

settled and approved by AD/DS/DM and NM. A list of such rates and terms duly

approved by AD, DS, NM and DM will be given to Accounts. SSJ will then

immediately place orders for all types of construction materials. The rates for

construction materials should be checked frequently at least once in a

3 months

by SKJ/HG/DM/NM to ensure that higher rates are not charged.

SKJ will ensure that the work does not suffer for want of materials. SSJ will make

frequent visits at site and keep strict and constant watch on all affairs including

quality of materials and construction work. SSJ/AD will arrange construction

materials by visiting the quarries and shops of suppliers. SKJ will check all major

purchases including stores materials by going deep in all respects for any lapses,

dishonesty etc. SKJ, HG and NM will buy best quality (to be decided on case to

case basis) from reputed suppliers as per limits prescribed in JAL general

procedure.

iii. Purchase Of Stores Materials - SKM On JAL DIF Side:

SSJ/AD will give the stores item requirements to SKJ/HG, who will scrutinize the

requirements and then forward to storekeeper, who will further scrutinize the

requirements and then forward to SKM for arranging purchase as per the

procedure prescribed separately. For major purchases, SKM will consult DS/NM

also.

Storekeeper and all others will ensure that the requirements are genuine and

goods ordered are already not lying in stock. Accounts will also verify/compare

the rates of goods purchased with the last purchase and put remarks wherever

necessary. SKM will arrange local purchases through purchasers and will ensure

to get maximum discount from local suppliers.

In addition to the regular

discount, they should get cash/trade discount. Since the material is mainly meant

for charitable purposes, they should try for additional special discount. Items

should be procured as per delivery period maintained in the indents.

Efforts should be made to purchase bulk items like cement, steel, painting

materials etc. directly from the manufacturers or wholesale dealers and to avail

maximum discount.

iv. Receipt And Consumption Of Construction Materials:

The construction materials such as cement, sand, steel, wood, jelly, bricks,

boulders, stones etc. will be received by any senior construction supervisor at

site and shall be physically checked by construction supervisor

+ SSJ/AD +

Stores

+ SKJ

+ Accounts Officer will countercheck and sign. They will put

remarks in case of any discrepancy.

SSJ will ensure proper consumption of materials and SKJ/HG will take suitable

action for any misuse/wastage. SSJ will ensure that no material is misused by

any worker. Security guard will keep a separate book for construction material

received. SSJ will also circulate the site wise consumption report to SKJ/HG on a

monthly basis.

v. Receipt And issue Of Stores Materials:

a. Storekeeper will be solely responsible for keeping proper record of all

materials received who will also keep proper record of goods returned to

parties or sent for replacement.

b. Goods Return Challans will be signed by storekeeper and Purchaser. All

cash memos and bills will be signed by store-keeper in respect of quantity.

SSJ/AD or any other senior person will verify the quality. Final passing of bills

will be done as per JAL B/F Procedure. Store will circulate monthly report to

SKJ regarding unused civil items for taking further action.

d. Whenever materials are returned by the workers to stores, the storekeeper

will make receipt entry in the bin card and stores ledger so that at any point

of time the physical stock tallies with the stores records.

During every week, particularly on Sunday, the construction supervisor on

duty will take physical stock of all construction items / equipments such as

mumty, pick-axe, bandli etc. and see that no item is missing. This physical

stock should be entered in a note book and should be shown to SSJ for

their checking and taking action for lapses if any. SKJ to check this book

once in a week and take action for any lapses.

The stores material will be issued only on requisition from supervisors

through ERP which should be authorised by SSJ & in his absence by AD and

supervisors will accompany the workers for getting the major items issued

from the stores costing more than Rs.5,000/- and the storekeeper will make

proper entry of all materials issued. The materials issued will be verified by

persons specified for verification of end use of items as per JAL D/F

procedures, who will report to HG in case of any discrepancy.

g. Storekeeper will ensure that major items costing more than Rs.5,000/- issued

from Stores are properly utilized for the purpose for which they were issued.

For this, he will go to the site and physically check whether all the major

items issued are properly and fully used or not and put his signature in the

Rs.5,000/-, the concerned supervisors will check that the material issued are

utilized properly.

All signatories should put suitable remarks in bills and cash memos in case

there is any discrepancy in quality and quantity without any pressure or fear.

SKJ / HG will take suitable action and clear the remarks. No person will sign

without proper verification. SKJ/HG will check stores with register and also

fully check the materials like bricks, sand etc. received by truck loads

periodically. SSJ/SKJ will ensure that the materials are received in time and

used economically without any wastage. Stores will be under Stores

Manager who will ensure proper checking in all respects. They should also

check the quality of construction material. If any item particularly bricks,

sand, jelly are found to be of poor quality, the same should be rejected and

returned.

A list of dead stock items which are lying in stores should be sent to

SSJ/SKJ/SKP/HG once in a quarter by the Storekeeper and the same be

disposed of by the same persons who do so for by-products sale in JAL B/F

(or returned to party through Purchase dept). Also to circulate the list to

AD/DVRNP/DS in BF to check with them, if they can consume any item.

vi. Painting:

a. SKJ will be in charge for entire painting work assisted by SSJ/AD and

supervisors. Best quality paint should be purchased directly from

manufacturers as far as possible. All bills shall be checked by SKM for rates.

All must ensure best quality. A separate paint register shall be maintained by

the supervisor with respect to contract work only for the entire campus

recording progress of work, materials consumed etc.

b. Empty tins, bottles, drums, bags should be returned to stores after use.

Storekeeper should ensure that all empty tins and bags are received back

after use. He should also visit the site. Painting progress register should be

circulated by SSJ to SKJ/HG for their verification. HG will oversee in all

respects to check quality and dishonesty anywhere (contracts, purchases,

theft, misuse etc.).

c. Painting jobs must be given on labour contract basis only and the quantity of

paint given to the contractor should be checked on the basis of per sq.ft.

coverage obtained per liter of paint to ensure that there is no misuse and

wastage of paint. For such checking, a standard should be obtained from the

paint company and got duly approved by SKM I DS I NM,

d. SKJ/HG/DS/NM will check before finally passing the bill of the painting job

works with standard fixed. One person from Accounts Dept., deputed by

SKJ should be present during measurement of work in view of manipulative

practices adopted by the contractors, they accept contract with materials

only when they use inferior quality and less quantity of paint, which fade out

within a year as happened in the past. When any contractor accepts labour

contract, his tendency is always to make money through other ways like

stealing paint, using more quantity, misuse etc which must not be allowed.

vii. Labour Attendance:

To facilitate recording of attendance of all labourers shall be taken by Praveen

Agarwal + one more Supervisor. Two supervisors must be present while taking

attendances.

This attendance will be taken 3 times a day - once in the morning, afternoon and

evening. They will make note of overtime also, if any. Accounts dept 4Audit dept

will undertake surprise checking once a month to verify the attendance

periodically of all the groups, and seize the attendance book immediately.

SSJ/SKJ will also check whenever they like and punish those who are found not

checking and ignoring duty. They should also ensure that the labours deployed

are hard-working with stamina. If anyone is not found good and over-aged, such

persons should be removed immediately.

Note:

(a) All the workers will sit at the time of attendance and head count will be

done by the supervisor. When their name is called, they will stand and go.

No unnecessary gathering should be allowed.

(b)

A site register indicating the progress of work should be maintained by the

supervisors for contract works. SSJ should check and sign the register

along with

his comments during visits to the site.

(c)

If any worker goes on half day leave, the same should be marked in the

attendance sheet by concerned supervisor.

(d)

Supervisors should be attentive while marking attendance to ensure that

there is no proxy.

(e)

Construction labourers should not be deputed on a permanent basis to

other departments/sites without approval of SKJ/HG.

(f)

Admin dept will surprise check attendance once a month and report to HG

in case of any discrepancy. SSJ/SKJ will also surprise check and punish

those found wanting.

viii. Weekly Payment (Cashier):

Supervisors will prepare weekly wages sheet on Friday positively for

attendance up to Thursday (of all the groups) which will be got checked by

Cashier with wage list. Weekly payment will be made by Cashier as follows.

For all construction labourers: Cashier

/ Accounts Dept

+ Construction

Supervisor + Personnel Dept.

Wage payments should be made on Saturday evening. Cashier will give the

amount of weekly payment to concerned staff in correct denomination and

SSJ will supervise the payment of all the groups one by one. SSJ should stay

and watch till last payment, verify the remaining amount and sign. In the

absence of any supervisor, SSJ in consultation with SKJ will arrange another

supervisor for payment purposes. SKJ/HG will also make surprise checks at

the time of payment. Person making payment should be changed once a

month by HG.

Attendance of construction workers will be surprise checked by Pradeep

Singhal and Naresh Garg at least once in a month. They will go to the spot

after the attendance has been taken by construction staff and work has

commenced.

ix. Records/Registers To Be Maintained By Construction Department:

Concrete cube testing report duly signed by SSJ/SKJ as and when issued.

ii.

Progress report register duly circulated to SSJ/SKJ once in a week

for departmental work.

iii.

Painting progress register prepared by supervisors and checked by

SSJ/SKJ once in 15 days if contract work given.

iv.

A site register indicating progress of work for contract works duly

signed by SSJ/SKJ.

Distribution of duties for construction supervisors will be fixed by SSJ and

duty of any supervisor should not be changed without his approval. No

separate register is required, only verbal arrangements.

vi.

Sending samples of construction materials like bricks, steel for laboratory

tests will be arranged by SSJ through Admn. dept whenever feel necessary

on receipt of materials at site. Bricks should be tested internally in our in

house laboratory.

vii.

During testing, if any material is found to be sub-standard, the same should

be rejected immediately and should not be allowed to be used.

viii.

VCMD shall check and approve all construction and contractors' bills above

Rs.10 lakhs.

VI. General Notes

a. Indents should be prepared by the concerned supervisor and countersigned by

SSJ/AD. Before giving indent for purchase of materials, the availability of

material should be checked with JNI/JAL Stores. Thereafter, the indents should

be circulated for approval of higher authorities as per procedure. It should be

ensured that no unnecessary item is purchased.

b. SSJ/AD should ensure that the indents for all construction items are given for

correct quantity and sufficiently in advance so that there is no loss to the

company. If any item remains in stock after completion of the work for which it is

purchased, the same should be returned to the supplier as far as possible. In

case any item remains in stock, store keeper should inform to SKJ/HG who shall

take action for the excess items procured and also take action to dispose off the

same. Unused/left over excess materials pertaining to contractors can be taken

out by the contractors with a simple gate pass prepared by the storekeeper. In

such cases, the site supervisor will request the storekeeper to issue a NRGP

certifying that the materials belonging to the contractor. The requisition will be

countersigned by SSJ + SKJ + HG. Site supervisor should indicate approximate

value and quantity of the materials in the requisition.

c. SSJ will ensure that all suppliers' bills pertaining to all supplies of construction

materials are submitted with supporting vouchers/slips immediately after supply.

Payment shall be made immediately (must be instructed) with the approval of

SKJ. No claim will be entertained nor payment shall be made in respect of any

supply, bill/slip etc. remaining uncovered under the bills already submitted. No

bill should be delayed beyond two weeks from the date of supply. In case of any

delay, payment will be made only after getting the approval of HG.

d. It will be the sole responsibility of all supervisors concerned to ensure that

labourers working under them do not misbehave, absent from or shirk work. In

such an event, they should take action by marking them absent or dismissing the

worker and also reporting to SSJ, who should take severe action failing which

they should be punished by SKJ/HG.

e. The security staff on duty will be responsible for entry of all company materials

(truck etc.) in his book while coming into the campus. The book maintained shall

show details of materials coming in, vehicle No., time-in and time-out. This book

will be signed by staff on duty (Inspector and above). He will give entry book to

Cashier only whenever he asks for the same. Cashier will take the sheet in the

book on completion of entries (on both sides of each sheet).

All will ensure first class construction with due economy and completion as per

schedule at various stages. It should be more suitable from functional point of

view than ornamental/ decorative.

g. SSJ will obtain from the Architect and Structural Engineer, all designs, drawings,

layout details

(duly approved by AD/DM/NM) before commencement of work to

avoid unnecessary breakage/alterations. Work distribution for skilled labourers

will be planned from time to time and shall be followed strictly. He should also

check the works while in progress, give suggestions, solve problems and in case

of any deviation, report to SKJ.

h. Cement Godown shall be under the control of stores. Cement should be stored

separately under lock and key and proper account should be maintained by

Store Manager for issue/use of cement bags. Cement bags should be issued

maximum twice in a day by any of Store staff and they should ensure that there

is no wastage of the same. SSJ to maintain separate book at site for cement

bags issued/used in a day and lying unused at the site. SKJ/HG should conduct

surprise check cement stock at the site at least twice a month.

SSJ should send empty cement bags to the stores in-charge and then the

Disposal Committee of JAL D/F will dispose of the same at best possible rates, if

such cement bags are available for disposal

(since we are using the empty

cement bags for dross filling etc).

All should do their work honestly and sincerely. Any misuse or misappropriation

will be a sin and God will certainly punish such persons.

k. Whenever carpenters, masons and others are engaged for doing any work, the

rate should be fixed jointly by SSJ

+ SKJ/HG must ensure that all labour

engaged are above 18 years of age, besides the wages should be fixed as per

their skill, age and efficiency.

SSJ shall pass all bills of construction items technically which are received in JAL

D/F stores as well as. They will then forward the bills to Stores Dept.

m. All miscellaneous repairs and maintenance works pertaining to JAL D/F campus

will be attended by and will maintain separate records indicating nature of work

done, approximate cost involved etc. Print out in the form of register for

approximate cast of work taken from ERP Data Entry Window shall be circulated

to SSJ/SKJ monthly.

n. SSJ will prepare estimates for new works/projects. Estimates for new

projects/works shall be prepared by SSJ, checked by SKJ and approved by HG.

o. SKM/SSJ will arrange fabrication of wooden/steel/aluminium/upholstery items

departmentally or by engaging contractors in consultation with SSJ/Sathesh.

SKJ/HG will keep check.

p. SSJ/Sathesh for JAL D/F and will be responsible for the quality of fabrication

items such as doors, windows, reinforcement rods etc. As per necessity, SSJ

should visit the fabrication places apart from the routine spot inspections. SKJ

should also visit and check.

q. SSJ for JAL D/F will be responsible for concreting works and should be present

for roof concrete work without fail. They should check centering, shuttering works

and steel rods positions as per drawing before concrete work starts. Supervisor

should not allow the contractor for roof concreting without checking of SSJ."

(Ashok Kumar Agrawal)

DGM- Finance & Taxation