w.e.f.: 20.04.2020
JINDAL ALUMINIUM LIMITED
(ROLLING DIVISION)
GENERAL PROCEDURE
C O N T E N T S
Page No.
I. Preparation of Requisitions/Indents, Approval of OFS etc:
01 - 13
1.
Indent/Requisition Preparations
Page 01
2.
Head of Departments
Page 01
3.
Job Work
Page 03
4.
Limits for Approval of Indents
Page 04
5.
Preparation And Approval of OFS
Page 08
6
Flow Chart for movement of Purchase Bills
Page 10
7.
Physical Checking & Passing of Bills
Page 11
II. GUIDELINES FOR PROCUREMENT OF STORES ITEMS
14 - 23
a.
Stores Requisition/Indent
Page 14
b.
ABC Analysis
Page 15
c.
Issues
Page 17
d.
Discarding of Spares & Store Items
Page 19
e.
Standards for acceptance of material
Page 20
f.
Guideline for Procurement of Wooden Planks
Page 21
g.
Imported Scrap Material
Page 22
h.
Steps for storage and checking of imported scrap
Page 23
i.
Other imports
Page 23
j.
Registers to be maintained in Import Department
Page 23
III. GUIDELINES FOR PURCHASES
24 - 28
(a) Local Purchases
Page 24
(b) Outstation Purchases
Page 26
(c) Purchase of items exceeding Rs.25,000/- each item
Page 27
IV. GUIDELINES FOR ACCOUNTING
29 - 36
A.
Verification of purchase bills
Page 29
B.
Physical checking of purchased items
Page 29
C.
Bill Passing
Page 30
D.
Guidelines for checking transactions with Banks
Page 34
E.
Other Guidelines for Accounts Department
Page 34
F.
Guidelines for NEFT/RTGS
Page 35
V. GUIDELINES FOR PACKING, DESPATCH & BILLING ETC.
37 - 48
I. Guidelines for packing, dispatch & Billing (Rolling Products Dept.)
Page 37
II. Guidelines for punching, packing of Circles/Slugs
Page 40
III. Guidelines for packing, dispatch & Billing (Extrusion Dept.)
Page 42
IV. Arrangements of trucks for outgoing materials
Page 46
V. Checking of weighing scales/packed bundles
Page 46
VII. Surprise checking of weighing some bundles
Page 47
VI. SALE OF RMD PRODUCTS AND EXTRUSIONS
49 - 57
A.
RMD Extrusion Sale to Actual Users/ Consumers/Traders
Page 49
B.
RMD Product Sale to Actual Users/ Consumers/Traders
Enquiry Processing Division
Page 49
Order Processing Division
Page 50
Handling of Enquiries
Page 50
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